Administrative Assistant

Job Title: Administrative Assistant


Employer: SynergyAspen Environmental


Salary:


Hourly Wage:


Contract Price:


Qualifications: • Minimum of 5 years’ experience in an administrative role
• Successful completion of post-secondary education with a focus on administration or related field
• Strong level of professionalism, enjoys a challenge and able to work well under pressure
• High level of proficiency with Microsoft Excel/Word/Outlook
• Computer savvy, ability to set up monitors, use remote conferencing tools and software etc.
• Detailed oriented with an acute attention to detail, highly organized and proactive
• Team-oriented with excellent communication, listening, and interpersonal skills
• Experience with BC One Call and with PDF editing software is an asset


Description:

As the Administrative Assistant, you are responsible for providing comprehensive administrative support to the local office, and the company as a whole. You will assist with managing phone lines, office supplies, preparation of various reports and general administrative duties. This position makes a significant contribution to the productivity of field personnel and requires excellent organization skills and the ability to multitask and prioritize. You will deliver excellent internal services to a multidisciplinary team as part of the Administrative Team.

Specifically, you will

Administration
• Provide professional phone services including answering general inquiries and assisting to coordinate communications in support of operations
• Display professional and welcoming behaviour to clients and staff communicating with our offices
• Maintain levels of office supplies and ensure that staff has access to the materials needed for their work
• Assist in the preparation of various reports and working with operations to meet deadlines
• Assist with tracking laptops/computer accessories and related items
• Work with IT/HR to help with hands on tasks that require a physical presence in the office
• Fill, merge, organize, and eliminate backlog
• Obtain and update rate sheets
• Complete and track BC1 Calls, ensuring all parties respond, pulling SynGIS pipeline maps and survey plans, preparing field packages
• Back-up for the Weekly Scheduler Program in Excel, including preparation and updating; attend scheduling meetings on as needed basis, and ensuring data is always current
• Manage mail, couriers, office, cell phones
• Create field binders
• Scan, upload, and organize field documents
• Point of contact for apartment booking, keys, requests
• Any other duties as required or assigned

Health and Safety
• Assist with updating MSDS (field and office)
• Assist with H&S Tracking processes
• File, Scan and/or send H&S documents such as hazard assessments
• Schedule Vehicle Maintenance, as requested
• Cross reference vehicle inspections for H&S
• Ensure emergency supplies are always stocked and dated, such as epi-pens, water

 
Posted City: Fort St. John
Posted: 09/25/2020
Expires: 11/06/2020
Ad ID: 685400
Ad View: 462

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Posted by: Robert French
Registered City: Fort St John, BC
Member Since: 2016
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