Administrative Assistant

Job Title: Administrative Assistant

Employer: SynergyAspen Environmental


Hourly Wage:

Contract Price:

Qualifications: • Minimum of 5 years’ experience in an administrative role
• Successful completion of post-secondary education with a focus on administration or related field
• Strong level of professionalism, enjoys a challenge and able to work well under pressure
• High level of proficiency with Microsoft Excel/Word/Outlook
• Computer savvy, ability to set up monitors, use remote conferencing tools and software etc.
• Detailed oriented with an acute attention to detail, highly organized and proactive
• Team-oriented with excellent communication, listening, and interpersonal skills
• Experience with BC One Call and with PDF editing software is an asset


As the Administrative Assistant, you are responsible for providing comprehensive administrative support to the local office, and the company as a whole. You will assist with managing phone lines, office supplies, preparation of various reports and general administrative duties. This position makes a significant contribution to the productivity of field personnel and requires excellent organization skills and the ability to multitask and prioritize. You will deliver excellent internal services to a multidisciplinary team as part of the Administrative Team.

Specifically, you will

• Provide professional phone services including answering general inquiries and assisting to coordinate communications in support of operations
• Display professional and welcoming behaviour to clients and staff communicating with our offices
• Maintain levels of office supplies and ensure that staff has access to the materials needed for their work
• Assist in the preparation of various reports and working with operations to meet deadlines
• Assist with tracking laptops/computer accessories and related items
• Work with IT/HR to help with hands on tasks that require a physical presence in the office
• Fill, merge, organize, and eliminate backlog
• Obtain and update rate sheets
• Complete and track BC1 Calls, ensuring all parties respond, pulling SynGIS pipeline maps and survey plans, preparing field packages
• Back-up for the Weekly Scheduler Program in Excel, including preparation and updating; attend scheduling meetings on as needed basis, and ensuring data is always current
• Manage mail, couriers, office, cell phones
• Create field binders
• Scan, upload, and organize field documents
• Point of contact for apartment booking, keys, requests
• Any other duties as required or assigned

Health and Safety
• Assist with updating MSDS (field and office)
• Assist with H&S Tracking processes
• File, Scan and/or send H&S documents such as hazard assessments
• Schedule Vehicle Maintenance, as requested
• Cross reference vehicle inspections for H&S
• Ensure emergency supplies are always stocked and dated, such as epi-pens, water

To apply for the position, email your resume to, with the subject line Administrative Assistant, and addressed to Eunice Cheah. A cover letter is not required.

Posted City: Fort St. John
Posted: 11/09/2020
Expires: 12/21/2020
Ad ID: 688283
Ad View: 810

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Posted by: Robert French
Registered City: Fort St John, BC
Member Since: 2016
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